Present: Karen Saenz, Kelly Bitner, Carol La Delfe, Yolanda King, Angelique Neuman, Margo Clark, Kristin Bennet, Claudia Lewis.

 Call to Order: 10:00 am

 Approval of Minutes: Minutes accepted as amended.

TREASURER

Welcome Claudia: She presented the budget for '97 and '98. There are few cost overruns. The '97 actual overrun is ~3k in EHY printing but over the course of 2 years it will balance out.

STANDING COMMITTEE REPORTS

Annual Meeting

No report. Dede sent the proxy to Kelly. Linda called to say that they are "looking at a number of sites". Nine sites are possible for the Annual meeting.

Archivies

No report.

Elections

No report.

Fundraising

Yolanda King is moving to Washington for 2 years. Though we are losing a great fundraiser, we wish her great new horizons! The official fundraising report for FY98 is $4,100. Yolanda reported great news from the New Mexico Children's Foundation. We finally received $2,500 from the Foundation for educational purposes. The Foundation has requested a monthly/quarterly report of expenditure. Intel is interested in funding us and asked NMNWSE to "please submit a proposal for $5,000. This is a great opportunity and we should get going on this! Yolanda suggested that we include the names of our sponsors in our booklets, to acknowledge their contributions.

Karen Saenz asked for suggestions from members at large to fill Yolanda's position. There is a disk with the entire database and all fundraising letters that will help the new fundraiser.

Membership

Current status: 43 total: 30 Professional, 8 Retired, 5 Students (or unemployed). We sent a package of brochures to Mercedes. We welcome new members Nachelle (Shelly) Pell, Barbara Wahsburn, Karen Browne and Cameron Langner whom all came from the Annual Meeting! There was a discussion whether changes to the applications should go out through snail mail or ASCII/pdf. This is discussed at length in newsletter report.

Newsletter

Welcome Angelique! There was a long discussion as to whether we should send the newsletters hard copy or electronically. It was noted that Carol La Delfe already includes the newsletter on the web site. In the next newsletter (last one) we shall ask member preferences. "Please let us know if you would prefer a hard copy". There are 6-7 members that do not have e-mail addresses. One idea was to send out an e-mail announcing that the arriving newsletter was on the web using an embedded URL to the site. We are required to have a newsletter 4 times a year by law. Further discussion is necessary. Action item: Carol will prepare a NMNWSE notebook to send to Angelique.

Policy and Procedures

No report.

Publicity

No report.

Science Fair

No report from Mercedes Agogino. Mercedes asked Kelly if the Board would support her nomination to the NM Board of Education. Yes. Add to new business.

EXPANDING YOUR HORIZONS

State

Report provided by Adrienne Dare. Adrienne has registered the sites with the Math/Science Network. As soon as the student and adult packages arrive Adrienne will send these on to each site coordinator.

Albuquerque EYH

Yolanda King reported. The EYH is going very well. Anita Reiser has been transferring her knowledge of the Pittsburgh EYH (800 students) to our operation-especially her relational database. Beth Dillingham, head of the educational department will also do a hands-on workshop at EYH. Nan made contact with the AAUW and they appear to be willing to help. The Girl Scouts Council will distribute information through their network. Kim Lindner has been contacting minority groups and companies to help get additional speakers and attendees. The next meeting is at lunchtime, Coronado club, Dec. 8, 1998. No budget to present.

Los Alamos EYH

Margo Clark reported. There was one EYH meeting. This year's EYH committee is being formed. It will be held on March 29, 1999. Some of the committee chairs are selected. No budget presented. Sciece education has some discretionary funds that may be useful.

Las Cruces EYH

Karen Saenz reported. The chapter EYH will be held March 18, 1999 at White Sands Missile Range. We will keep the same format as last year. To date four presenters have agreed to lead a workshop again. We are having the EYH in conjunction with the Women's History Month here at WSMR. The approval letter has been submitted to the General for approval and the rooms have been reserved. Also submitted is the proposed budget to next years conference. EYH budget includes income of $1565 (seed money $300, Registrations $1200, and adult lunches $65). Expenses totaled $1515 (letters/postage $100, Supplies $315, Food $1100).

Silver City

Adrienne Dare reported. The EYH conference at Western New Mexico University, Silver City will be held February 27, 1999. They are expecting 150 girls and 50 adults. There will be two separate conferences. Planning is going well. Adrienne is thinking of reusing left over T-shirts from previous years and putting something new on the backs.

Adrienne submitted the proposed budget for this year's conference. The total income for the conference is $2300 that consists of: (1) Seed money from NMNWSE = $300, (2) Registration for girls (150x$5)=$750, (3) Registration for adults (50x$5)=$250, (4) Donation from local businesses = $1000. The total expenses are $2300 that consists of: (1) Lunch (200x$7)=$1400, (2) T-shirts and supplies (paper postage badges, etc.) (150x$3 + $25 + $200)=$675, (3) prizes $75, (4) Potluck (30x$5)=$150.

CHAPTER REPORTS

Central

Yolanda King reported. Central Chapter met at Yanni's for a social/networking dinner on 12 November '98. We had about ten members show up. Nan Founds gave a brief update of the EYH plans. Otherwise we got to know each other a little better. The next meetings are January 20, 1999 at Nan Founds' home to work on EYH maillings/stuffings or whatever the committee needs and April 21, 1999 at Debbie Brinkerhoff's house for a regular meeting, speaker TBD. We have also been brainstorming about how to increase participation and membership. Nan took applications to the EYH speaker's training and distributed them.

Eastern

No report.

Northern

Margo Clark reported. The LAWIS steering committee appointed Wendee Brunish to chair the Nomination Committee for new members for our steering committee. Wendee appointed Amy Anderson to be on the Committee. The nominating committee sent out ballots on November 30, 1998 and they must be returned by December 14, which is two days prior to our annual meeting on December 16, 1998.

The LAWIS steering committee also appointed Dede Collins to char the Bylaws Committee for purposes of creating revisions to our policies and/or bylaws. She has appointed Nancy Scheer to serve on that Committee.

The LAWIS Christmas party is December 16, at6 PM at Carol La Delfe's home: 600 Los Pueblos, Los Alamos. Meeting begins at 6:30 the new steering committee will be announced. Bylaws revisions if any will be voted on and a potluck dinner will follow. There will be no speaker but lots of fun and fellowship!

Southern

Karen Saenz reported. We still have no officers and have not had a meeting. I polled the members to see if they would agree to sponsor the Mentoring Pilot Program Kick Off on December 17, 1998. Response so far has been favorable. The chapter will provide funds along with other organizations, for refreshments for the Kick Off. One requirement of the mentoring program is for each protégé to join a WSMR sponsored organization and participates in their activities. We hope to gain members from the program. We are attempting to have the books audited this month, depending on work schedules. Southern needs more brochures.

OLD BUSINESS

• There was a long discussion of Linda Towers' letter to the US Department of Education. The USDE says that we owe them money for some grant that we are not familiar with. The USDE must have the wrong group. Linda wrote the letter. Gary (State Representative, attorney) will rewrite it and send it out.
• There was another long discussion about where we want to keep our banking account. Claudia wants to decide this soon. No one likes Nations Bank. We are looking into First State Bank.
• Toss out any old raffle tickets you have. Kelly won the quilt.
• Insurance for EYH: Rosalie will report on this in the newsletter.

NEW BUSINESS

• New labels: The box of labels for envelopes is almost gone. Yolanda has several envelopes. Cooper Press has it already set up. We have enough for the next mailing. Yolanda and Kelly will order and pick up the new labels.
• Fund Raiser Position: Anyone have a suggestion for a fundraiser?
• Pins & Keychains: Keep.
• June Meeting: Make it an event, propose a tour of a gallery. Pot luck at Margo's.
• Letter for Mercedes: Motion to write a letter in support of Mercedes' nomination was accepted and seconded, (if she is nominated). Karen Saenz has permission to write the letter.

ADJOURNED: 12 noon.

February 1999 Board Meeting

February 6, 1999

Present: Karen Saenz, Claudia Lewis, Adrienne Dare, Wyona Turner.

CALL TO ORDER: 10:00 am

APPROVAL OF MINUTES

Minutes accepted as amended.

TREASURER

Budget has been adjusted to reflect interest on a bimonthly basis, rather than the quarterly interest as reported on the money market funds. Report was accepted as submitted.

STANDING COMMITTEE REPORTS

Annual Meeting

No report.

Archivies

No report.

Elections

No report.

Fundraising

Until a person is found to fill this position on the Board, all fundraising mail should be forwarded to Kelly Bitner, except for checks, which are to be sent to Claudia Lewis.

Membership

There are currently 91 members. Mailing labels for members who did not renew this year were prepared and given to representatives of those chapters. Chapters may choose to do some follow up on these members. An amendment was proposed by Wyona to extend membership of new members who join in the last quarter. Notice of the proposed amendment will be sent with a special mailing (early April) announcing the anniversary celebration to be held June 5^th. A vote on the proposed Bylaws Amendment will be taken at that meeting of the membership.

Newsletter

The newsletter was sent last week and a survey was included asking members how they preferred receiving the newsletter.

Policy and Procedures

No report.

Publicity

No report.

Science Fair

Science Fair date is April 17^th. Mercedes Agogino needs judges. She currently has three including herself. Wendy Brunish is helping. This year we can start special judging at 8 AM. In last year's minutes, Mercedes reminded everyone that they may be sent judges forms this year, but return them ONLY if you are willing to judge all the projects. Volunteers are requested only for the special judging of the Network. It was agreed that the Network would again give 10 awards: 5 Senior Division at $50 each and 5 Junior Division at $35 each. The following categories were recommended: Earth and Space Science, Physics and Engineering, Math and Computer Science, Environmental Science, and Life Science (Medicine and Health Sciences, Zoology, and Botony). These categories may be adjusted. Wyona and Karen will set up a table in the judges' room again.

EXPANDING YOUR HORIZONS

State

Adrienne sent out both the adult and the student packet information. 200 career booklets were delivered to Southern and Karen will send 50 booklets to Central Chapter. Adrienne had about 100 folders and did not know where the others were (Southern needs more for their conference). She reminded chapters to return the Math/Science Network evaluation of the conference and 10 of their brochures to her as soon as possible after their conference.

Albuquerque EYH

No report.

Los Alamos EYH

The budget was submitted.

Las Cruces EYH

Their EYH will be March 18^th, 1999, at White Sands Missile Range in the same format as last year. They will have six presenters to lead workshops, and are working on lunch and registration. They will only be taking 160 students and hope to have the High School ambassadors. NMMI was invited to send the ambassadors this year.

Silver City

The date for their EYH is February 27^th, 1999. They are expecting 160 girls and no adult program will be offered. They have 13 presenters and brochures were sent out on February 1^st.

CHAPTER REPORTS

Central

No report

Eastern

No report.

Northern

No report.

Southern

They still do not have any officers and have not had a meeting. Nancy Weinbrenner and Karen audited the Chapter's books and found everything in order. The audit report was filed in their records. A chapter meeting to finalize the EHY conference is planned for February 26^th at Nancy's house.

OLD BUSINESS

• The USDE issue is now closed. There has been no action in the last year. Lynda Towers has the folder on the item if it is raised again.
• Bank account: The state account is no longer linked with the Central Chapter's account. It was moved and seconded to leave the account at Nations Bank, but the type of account will be changed to a Business Economy Checking Account. This means that there are no monthly fees unless the balance drops below $1000. A $9 monthly fee will be paid until the account balance increases to at least $1000. There are 100 free transactions per month and no interest is accrued.
• Insurance Account for EYH: No report.
• Web Site: The Network web site has a new address: http://www.nmnwse.org/
• Stationary: Kelly has a new supply.
• Member-at-large/fundraising chair: Karen will ask the Elections chair, Nancy Weinbrenner to canvas the membership for someone to fill this position.
• Anniversary Celebration: No report.

NEW BUSINESS

• Kelly Bitner and Nan Founds are researching sources to bulk order items for EYH, like totes and give-aways. It's too late for this year, but Adrienne, as Stae EYH Chair will coordinate with next year's Chapter EYH Chairs.
• DOE jobs in Las Vegas were announced.
• Central Chapter has purchased a bulk mailing permit which other chapters may use. They aksed if this was something the State should be purchasing. No action taken.
• Responses to funders: Claudia will send response to SAIC (Science Applications International Corporation), and will contact Deborah Kubicek for the other information that is needed. She will forward the SAIC and Sandia requests for information to Kelly Bitner to handle.

ADJOURNED: 12 noon.