MINUTES WIS STEERING COMMITTEE MEETING OF February 17, 1994
Members of the steering committee met in Room E-128 of the Otowi Building.
Attending members were:
Denise George
Shirley Herrera
Deborah Kubicek
Karen Schultz Paige
Jo Skrivan
Lynda Towers
Wendee Brunish
Georgia Fritz
Roberta Day Idzorek
Alexine Salazar
Carol Wilkinson
This meeting was dedicated to planning for Expanding Your Horizons.
Next meeting will be around noon on Thursday Feb. 24. Karen will arrange
the room at send us all out notices.
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** Agenda items for February 24th steering committee meeting **
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Determine next meeting time
Expanding Your Horizons (EYH):
1. Finance (Roberta Day Idzorek)
a. Budget
Review of Budget:
Income:
Starting Balance: $ 1823
Donations: $ 725 See below for status
Interpreters $ ???
TOTAL: $ 2548
Expenses:
Transportation:
from/to EYH: $ 100 ($30 already used)
from/to workshops: $ 175
Refreshments: $ 440 See below for details
Administrative Supplies: $ 75 Taken care of by PA
Pamphlets, brochures, etc.: $ 100
Postage: $ 0 Taken care of by LANL
T-shirts $ 840
"give aways" $ 25 (Otowi Station gifts)
Study Center $ ???
Interpreters $ ???
TOTAL: $ 1755
OUTSTANDING Issues:
Quest for donations:
$25 cash - AAUW - Denise
- Baskin & Robbins - Shirley
- CJ Enterprises - Lynda
$25 cash - Gordons - Jo
* - Henry Valencia Inc., Espanola (50 pens, 50 notepads,
50 keyrings, 25 calendars)
$250 cash - LANB - Wendee
- Mike Smith - Jo
- McDonalds - Shirley
- Mountain Community Bank of LA - Denise
- Carolyn Mangeng (New Deputy for NWT) - Wendee
$ 25 gc - Otowi Station - Denise
$200 LANL - Public Affairs (for refreshments)
$200 cash - Warren Miller - Denise
* - RBooks - Roberta (books)
- Sonic - Shirley
- UNM LA - Alexine (100+ pens/pencils)
* - Valencia Motors, SF (25 caps)
- WIS
Checkbook needs to be gotten from Georgia (Roberta will sign checks).
Settled Issues:
Roberta took last years and reworked it
A copy of the budget was sent around - many question marks
WIS treasure has about $1000 in it
Gloria Cordova from Public Affairs was contacted about financial/
other support: They will help with anything that needs Xeroxing,
mailing, funding folders, etc.
Shirley contacted Protocol about getting help. Protocol says that
since this is such a short notice, they will not be able to help
at all.
Denise asked Linda Trocki help w/ funding. Probably will not help.
Unable to contact.
Cut off Date for contributors is Feb 16th (brochure deadline)
It was decided to not spend every penny we had but to leave some
for next year to get started with.
Shirley will called Kathy Campbell to find out the exact starting
balance.
b. Suggestions for T-shirts, buttons, etc.
OUTSTANDING Issues:
T-shirts need to be ordered (144 large turquoise/$5.50 per shirt) - Jo.
Shirley to get the Logo to the shop.
Settled Issues:
Karen looked into scientific gadgets/toys
Lois looked into Protocol for money and/or give away items: None
It is believed that the Network has rules regarding the amount WIS
can give toward transportation. Last year we gave $90.
Was suggested to have the raffle directly after lunch (must be
present to win) in order to get the girls back in time for
the afternoon session.
Pat went to Sam's Club. No real good selection of "give aways".
It was decided to go with T-shirts again as "give aways".
Jo was volunteered to call places about getting the shirts
themselves ordered. If She could find a place where the shirts
are $5.00 or less, she can order them. Otherwise the EYH committee
will have to approve them.
Karen will use the $25 gift certificate from Otowi Station to
purchase small "door prizes".
T-shirts were redesigned (use Expanding your Horizons from last
years brochure).
We have 9 T-shirts remaining from last year. It was suggested that
these be given away in a drawing for the girls. What to do with
now that we are getting t-shirts for all girls? for gophers, etc.
c. Refreshments (Shirley)
OUTSTANDING Issues:
Shirley will order the refreshments this week.
Settled Issues:
Shirley will check with Protocol about getting these ordered:
Hot cocoa for the morning
Cookies and punch for the afternoon
Prices: $ .45 /person/coffee
$ .45 /person/hot cocoa
$ .50 /person/cookie
$ .65 /person/punch
$ .75 /person/soda
Note: These prices do include set up and clean up
Approved:
(1 coffee/hot cocoa + 1 soda + 2 cookies) * 200 people = $440.00
2. Program ( Jo and Karen)
a. Status on Presenters (need about 15 presenters)
Current List of Presenters:
Name Topic Location
Jan Benson Maps & Geology FIMAD, SM-215*
Adrianne LaRoque
Donna Berg Library Info System Library
Francis Knudson
Renita Cook Polymers ?
Joyce Guzik Rockets ?
Deniece Korzekwa Computer Simulations ?
Kathleen Ramsey Veterinary Science Univ. House?
Karen Schultz Paige Lasers & Optics Lunch Room A
Michelle Ferran
Mary Stinecipher Explosives M Div.?
Marke Talley** Water Testing Pueblo?
Carroll Thomas*** Industrial Hygiene TA-59 conference rm
Kim Thomas Radioactivity ?
Carol Wilkinson Med Energy Physics LAMPF
Cindy Dion
* Room limited to six girls per session
** afternoon workshop only
*** morning workshop only
OUTSTANDING Issues:
Jo will talk to Deniece Korzekwa about talking to Bonnie Yantis
about needing the networked Suns in Mari-Mac.
Karen will let Alexine know what topics presenters go under for
registration purposes.
Karen and Wendee will get together about room numbers for demo
locations.
Jo and Karen will to meet with the presenters and gophers.
b. Workshop Gophers
Roberta Day Idzorek
Lynda Towers
Carol LaDelfe
Cheryl Gunter
Trish Wright
Nancy Vaughn
Carol Algier
Sylvia Martinez
Donna Medina
Ginger Grant
Deborah Kubicek
Pat Travis
c. Current Program Layout
8:30 - 9:00 Registration
9:00 - 9:10 Welcome by Gloria
9:10 - 9:55 Kathleen opening
10:10 - 11:25 Morning workshops
11:40 - 12:40 Lunch out
12:40 Door Prizes (must be present to win)
1:10 - 2:25 Afternoon workshops
2:40 - 2:55 Speaker from LANL closing (? Carolyn Mangeng)
2:55 - 3:30 Robin Marshment closing
OUTSTANDING Issues:
Need to reserve 2 car spots in front of the Library.
Shirley to see about getting the slide projector.
Settled Issues:
Tape created by LANL, UNM-LA, and a TV station? entitled
"Women in Science Critical Mass" we can possibly show during
registration. This video is in an MTV style advertisement to
get girls (grade 6 thru HS) interested in the science fields.
It comes with a curriculum for the teachers.
Shirley got TV/VCR in Study Center for video during registration.
d. Speakers status
OUTSTANDING Issues:
LANL Speaker - Wendee attempting to get new Deputy for Nuclear Weapons
Technology (Carolyn Mangeng). She is one of the highest ranked
women at the Lab).
Settled Issues:
Alexine Salazar contacted Gloria Cordova about being the opening
speaker for the conference. She accepted.
Lynda talked to Dr. Kathleen Ramsay about being the closing speaker.
She accepted and will also probably participate in a workshop.
Wendee prepared a letter to go out to Robin Marshment to invite
her to be the second speaker for opening. She accepted but ...
Robin Marshment would like to come but has a problem with early
morning. Wendee will call Robin about switching. Robin will do
afternoon.
Lynda called Kathleen about confirming the switch. - she's okay w/ it.
3. Evaluations (Pat Nickel)
OUTSTANDING Issues:
None
Settled Issues:
Got forms to give to Pat
Big discussion about evaluations: was unable to get anything very
informative from last years evaluations.
What is the purpose of the evaluations? To see if something needs
to be changed (ie. demos too technical)
Do we want information back about certain aspects?
Individual presentations and whether this will influence them
about math/science in the future, etc.
Do we need to rewrite the evaluation forms? Yes
Pat brought the adult evaluation form to view - no discussion
Pat brought the updated girl's evaluation forms - they looked good.
Only a few changes suggested.
4. Facilities (Wendee)
a. Status on Facilities
Location Room (capacity) Status Contact
Study Center Upper Level Reserved 3/2 8-5 -
University House Reserved 3/2 8-5 Reuben 7-2222
Pueblo Complex Conf Rm B (15) Reserved 3/2 9-4 Karen 7-3766
Otowi Building P280 Reserved 3/2 9-4 Lynette 7-8622
Otowi Building S160 Reserved 3/2 9-4 Teresa 7-3702
Otowi Building E128 Reserve after 2/22 Betty 7-5984
Otowi Building E228 Not Available
Otowi Building P180 Not Available
HRL Auditorium Reserved 3/2 9-4 Kathy 7-2689
Canyon School Joanna 7-5247
ACL Not Available Ann Hayes 5-4506
JAD Center Reserved ? DeDe
Moon Room
Mari-Mac
OUTSTANDING Issues:
None
Settled Issues:
Shirley called Patsy at the Study Center see how they can help us.
a. Transportation
OUTSTANDING Issues:
Karen and Wendee need to work out who needs what vans
Lab Vans - do we have enough vans?
Settled Issues:
Reserved Vans:
Name Status Driver Capacity
Alexine Salazar reserved ? 5 persons
Roberta Day Idzorek reserved ? 6 passenger
LABUS to/from presenter sites - Wendee - they will have a 40
passenger bus for that day.
5. Public Relations (Lynda)
a. Brochure
OUTSTANDING Issues:
Needs to be made
Settled Issues:
We should list the donators on the brochure.
The Brochure should contain: schedule, presenters/demos,
donations/sponsors, adult programs
Deadline for getting material for brochure is Wed. Feb 16th
b. Adult Program (Jo and Karen)
OUTSTANDING Issues:
None
Settled Issues:
Tour of Science Museum: Science museum tour is confirmed for the
afternoon session. Number of people for the tour could be up to
50 people.
Mary Jo is not coming but recommended several others that could do
the same lecture on college financing.
Gordon Hoffman from LAHS to talk on college financing for the
morning adult session.
c. Girls Registration (Alexine)
OUTSTANDING Issues:
Denise to send out confirmations to all the schools with a map of
Los Alamos and the Lab (Badge office should have these maps).
Settled Issues:
Shirley contacted Protocol about getting help with registration.
Due to such a short notice they will be unable to help us with
any aspect of EYH.
Alexine will do name tags for girls.
d. Adult Registration (Denise)
OUTSTANDING Issues:
Need 3 - 4 people.
Settled Issues:
Alexine will do name tags for adults.
e. Contacts
OUTSTANDING Issues:
Denise will coordinate people to call schools who have not replied
yet to see why not replied.
Send a memo to Sig Hecker about sponsoring EYH. (PAO)
Settled Issues:
Denise sent out the letters to the schools.
Karen sent flyers to WIS about participation.
Contact the school of Deaf to invite girls from there. They will
need to provide their own signers - Denise
Jo contacted The Monitor about coverage. We don't know when.
before? during? after?
Jo sent out flyers to Lab Women about participation.
Shirley gave Denise a memo to go to Warren "Pete" Miller.
f. Girl's Packet (Lynda)
OUTSTANDING Issues:
Shirley to send out e-mail as to the exact location for
assembling the packets.
Settled Issues:
Time/place to assemble packets: Fri. Feb 25th from noon on in
Study Center
Lynda called DeDe about getting the information from the Network
that goes into the packets.
Shirley has the Network's updated materials for the packets
DeDe gave Shirley several boxes of packet material.
The pamphlets from last years packets will go on the table for
the girls to pick up instead of inside the packets.
Lynda/Shirley gathered packet contents
Shirley checked with Patsy for a room to use to assemble packets.
The room will be the old cafeteria ?.
Lynda talked to Georgia Fritz about looking into getting EYH
stickers made for the handout packet (about 200).
Shirley checked with Gloria to see if packet folders are
ordered/available.
g. Adult's Packet
OUTSTANDING Issues:
Carol will send to Shirley the information on the New Mexico
Museum of Natural History Science by Mail Program.
Settled Issues:
Shirley got packet materials from DeDe.
Handouts about Summer Adult Programs found and to go into packets.
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** Agenda item for future steering committee meetings **
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Bylaws
- approval of changes
- update board member duties
- WIS name change
Replacement of Carolyn Robinson and Elizabeth Aiello
Subtasks: what topics can we attack using this method?
Mentoring/Aid UNM Co-op program with UNM-LA
Talk about DOE study
Networking
Recruitment
More Publicity
Talks