AM 2008 Navigation AM 2008     Flyers and       Call for Papers     Int. Survey     Register     Elections     Conf. Hotel     Contacts     Schedule     Area Attr. Annual Symp. home     Past Meetings IMPACT! Award     Flyer     Cover Letter     Nomination Form NMNWSE Home webmaster,   FAQ w/o Navigation

GENERAL NOTES

The deadline to register online and to submit abstracts for the technical sessions is Oct 3, 2008.  Online registrations and abstracts received by 8:00 a.m. on Oct 4, 2008 will be viewed as meeting the deadline.

After Oct 3, 2008, post-deadline registrations will be accepted on a space available basis, and a late registration fee of $10.00 will be charged. Please contact the registrar to confirm space availability before submitting a post-deadline registration.

Each Meeting Attendee must complete a separate registration form. An electronic copy of your registration will be sent to the AM2008 registrar when you click on the submit button at the bottom of this page.  To complete the registration process, you must send a hardcopy of the registration form with your check, payable to NMNWSE, to:
          NMNWSE / AM2008
          PO Box 1360
          Los Alamos, New Mexico, 87544 USA.
If your payment is postmarked Oct. 4 or later (Oct 11 or later if applying for a scholarship), the $10 late registration penalty will apply.  After Oct 17, please pay by cash or check at the meeting rather than sending the payment by mail.  (Note we do not accept credit cards.)  If you plan to pay at the meeting rather than mailing your payment, please indicate this in the comment box on the registration form.  (Note the $10 late registration penalty applies for payment at the meeting.)  Cancellation by Oct 3, 2008 will receive 90% reimbursement, cancellation after Oct 3, 2008 will receive 50% reimbursement (reimbursements exclude annual dues).  If you have any questions about the registration fees, please contact the Annual Meeting Chair.

If you would like to let us know if your interest in coming but are not ready to register, please use the Interest Survey.

If you have any questions please contact the AM2008 Registrar or appropriate Meeting Chair.
 Click here for meeting contact info.

TECHNICAL PRESENTATION NOTES

Technical presentations on any topic in science and engineering (broadly defined to include most other fields), as well as presentations on other topics which may be of interest to women working in these fields, are welcome. Due to the limited time available for talks, poster presentations are preferred. If more talk submissions are received than time allows, the Technical Chair may relegate some talks to posters. If your employer requires you to give a talk in order to be reimbursed for attending, please specify that in the abstracts section.

Post-deadline technical abstracts (ones submitted after Oct 3, 2008) may be relegated to the poster session even if you indicate you prefer to give a talk - contact the Technical Chair for scheduling of your presentation.

Note students and members with exceptional circumstances are eligible to apply for a meeting scholarship (details below), and we are offering reduced 2009 membership rates for new members attending the annual meeting.

CONFERENCE FEES NOTES

Attendee registration for the full meeting includes a Friday evening reception, snacks during the meeting, the wine and cheese reception during the poster session, and the conference dinner, plus covering our facilities costs. Although slightly reduced rates are offered for attendees who can only attend the technical portion, all attendees are encouraged to come for the full meeting.

Note we are also offering a reduced annual membership rates for new members attending the meeting, as indicated on the registration form.

Accompanying adult (12+) registration for the full meeting includes the Friday evening reception, the wine and cheese reception during the poster session, and the conference dinner. A reduced rate is offered for those who will only join us Saturday evening. Accompanying children (11 and under) are also welcome to attend the Friday evening reception at no charge, but only need to be included on the registration form if they will be at the Saturday reception and dinner (even if under 4 so free, as we need to give the count to the caterer). Accompanying persons 18 and under are welcome to attend the technical sessions at no charge (if interested). Accompanying adults over 18 wishing to attend the business meeting or technical talks would need to register as attendees; however, accompanying adults registered for dinner may come to the poster session/pre-dinner reception without registering as attendees. If you select any "4+" persons option in the conference fees section, please use the accompanying person name field or the comment box at the end of the registration form to specify actual number(s), and multiply by the actual number(s) of people to obtain the total.

Lunch and Breakfast are on your own. A Continental breakfast is included with rooms at the Sierra Grande Lodge (conference hotel). Rooms at the Pelican do not include breakfast, but there is a breakfast place next door to the Pelican. There are several places to purchase lunch in the neighborhood. While the restaurant at the Sierra Grande Lodge is currently closed, they remain hopeful that it will open by October 1, well before our conference.

SCHOLARSHIP NOTES

Students, and members with exceptional circumstances, can apply for a meeting scholarship to cover costs. The application process is simple: check the box on the registration form indicting you want to apply for a scholarship, and provide a brief justification in the space provided (e.g., "student presenting paper" is sufficient for student applicants) - we will contact you if more information is needed.

Scholarships are awarded based on need and whether presenting a paper in the technical session. The scholarship covers the conference registration, receptions, and conference dinner, as well as 2 nights lodging (shared room) at the Pelican Spa. In exceptional circumstances we may be able to provide full scholarships to cover all meals and some transportation - please indicate in the justification if you feel your circumstances justify a full scholarship. You can also contact the NMNWSE Board or the Technical Chair for more information on our scholarship policy.

If applying for a scholarship, please contact the meeting registrar for scholarship status prior to sending a check for your conference fees - give us at least one week to review your request.

ACCOMMODATIONS NOTES

Accommodations are on your own. Please see the conference hotel page for hotel contact info, discounted meeting rates, and further details. Both the Sierra Grande Lodge and Spa and the nearby Pelican Spa are small, and so we encourage you to reserve your accommodations early.

We must release any unsold rooms on C.O.B 15 Sep. 2008. If you do not make your hotel reservations before C.O.B. 15 Sep. 2008 and desire accommodations, standard rates will apply to unsold rooms, if any, and we cannot guarantee rooms will be available at the conference hotel or nearby.

Room Sharing / Carpooling: We plan to send emails out to those who check these boxes basically saying "The people on this email expressed interest in sharing a room/carpooling. Contact each other." The Registrar will take standard measures to insure all that the email goes out only to those who have a legitimate meeting-related interest. However, if you do not wish us to share your contact information with others who are similarly interested in a sharing a room or carpooling, be sure to indicate that in the comments section, or just don't check these boxes.

Scholarship applicants: we have pre-reserved an inexpensive room at the Pelican Spa with two twin beds for use by scholarship recipients - contact the Meeting Chair, rather than the hotel, about this room.

PREFERENCES NOTES

The comment box at the bottom of the form or the interest survey may be used if you would like to provide further details on your preferences.

If any organized activities are offered, you will pay for these at the meeting. No organized will be planned unless sufficient interest is indicated, although we'll try to provide some activity suggestions in any case.